Best Appointment/Meeting Schedulers for Coaches

Best Appointment/Meeting Schedulers for Coaches

If you're a coach, mentor, or teacher who juggles multiple clients and are juggling around multiple schedules, keeping track of your appointments can be an overwhelming process. Trying to remember who is meeting with you and when can feel completely overwhelming - not to mention that it's nearly impossible without the help of some kind of tool or system. That's where appointment/meeting schedulers come in! 

Appointment/meeting schedulers are great for any type of coaching business as they provide organization both for yourself and your customers. In this blog post, we'll be taking a look at the best appointment/meeting schedulers currently available on the market today. So whether you’re a professional coach looking for something easy-to-use and organized or an individual running online courses needing something versatile enough to accommodate all types of users, you'll find what you need here!

1. HubSpot Meetings Tool 

Price: Free

The HubSpot Meetings Tool lets you sync your Google Calendar or Office 365 calendar, set your availability, and have prospects and customers book time with you. Add form fields to your meeting page to capture contact information like name, phone number, email address, and more. The meeting page can be sent as a link in an email or embedded on a website or landing page.

When they book time with you, the time is blocked off on your calendar and a confirmation email is sent to the prospect or client who booked. This simplifies the scheduling process so you can book more meetings in less time. Plus, it integrates directly with the CRM so you can keep track of your contacts and meetings. As prospects schedule meetings, HubSpot automatically creates records for new people.

2. Calendly 

• Price: Free (Basic)
• $8 per user/month (Essentials)
• $12 per user/month (Pro)
• $16 per user/ month (Teams)

The free version of Calendly allows you to connect one calendar, book unlimited meetings, create a custom Calendly link, and send out automatic email notifications and reminders to invitees who book with you.

The paid version of Calendly provides multiple meeting types like one-on-one, round-robin, collective, and group meetings. It's great for teams and provides team pages, metrics and reporting, and administrative features to manage bookings. In addition, there are plenty of Calendly alternatives you can try and test out depending on your use case.

3. Calendar 

• Price: Free (Basic)
• $6/month (Standard)
• $8/month (Pro)

Calendar is an AI-enabled digital calendar, scheduling, and time management solution for individuals and teams. It brings together your Google Calendar, iCal (Apple Calendar), and Outlook Calendar into one dashboard view that you can customize and share. 

The digital calendar syncs across devices as well as offers a virtual assistant that can learn your schedule and begin taking over meeting planning, invitations, and scheduling changes. The paid versions also add meeting transcriptions and a wide range of analytics so you can see how you spend your time in meetings and with people.

4. Booksy

• Price: Free
• $29.99/month (Lite)
• $29.99/month (Pro — Limited Offer)

For businesses in the beauty and personal care industries that need to schedule several meetings and manage multiple calendars, Booksy offers an affordable scheduling app and booking solution. This app is great for small to medium size businesses looking to manage bookings, client management, inventory, and payments all from one app.

5. Setmore

• Price: Free (Basic)
• $9 for 3+ users/month (Pro)
• $12 up to 2 users/month (Premium)

Setmore is a free appointment scheduling and payments platform that allows you to create a public-facing booking page. The free account supports up to 20 staff calendars and logins so your team can begin booking meetings. And you can send automatic appointment notifications to people who book time with you.

6. Square Appointments 

Price: Free

$29/month (Plus)

$69/month (Premium)

If you’re looking for a flexible booking and payment platform, Square Appointments is worth your consideration. Through Square Appointments, you can set up a free customer booking website, activate automated text and email reminders, charge cancellation fees for no-shows, and accept integrated payments from within one platform.

7. Appointlet 

• Price: Free
• $8/month (Premium)

This appointment booking software allows salespeople to customize their availability, create booking pages, and send them to prospects and customers. The booking page can